Making decisions. Thinking of new strategies. Processing data. These are just a few of the many things that take time in business, and this is why machines have been created to help you think less and do more – meaning more profit for your business.
Whether it’s an automatic folder inserter or a label maker, these 6 machines will make your business processes quicker:
Automatic Folder Inserters
Filing paperwork has never been so easy as it is with the use of an automatic folder inserter. Manual filing can take up so much time from busy employees but a letter folder and inserter will cut down on that wasted time, allowing them to focus on other important tasks within the business. Here is how to use it:
Folders are placed in the folder inserter after which the operator presses a button. The machine will use both hands to lift papers and folders, insert them automatically and simply place them down for further filing. This helps save time and energy needed for manual filing. You can also get a folder insert that only takes up one side of the desk so it won’t take up much room at all.
Label makers are incredibly useful in any kind of business because they save you time and money. You can easily create labels for things like file folders, document files, product boxes, or just about anything else you need to be labeled in your office space. Here is how to use a label maker:
- First, place the desired adhesive label into position along the outer edge of the tape cartridge slot using the back of the cartridge as a guide.
- Insert tape cartridge into label maker/embosser with the print side down and press firmly to secure.
- The adhesive backing will automatically be applied during the embossing process, so remove excess material from the edges of the label.
- It’s that easy! Just create your own writing or use pre-made text by writing it in your preferred font option using the keyboard on the back of the machine.
Another useful machine for creating professional-looking material is a document scanner. A paperless office might seem impossible at this point but it actually makes sense when you think about it – what’s more efficient than going through documents digitally? With a scanner, all you have to do is place your paper into the designated area and press a button, allowing you to quickly scan any document and make it available digitally. It’s the same concept as having a paperless office but this is much more convenient and practical for any business.
There are many kinds, like a business card scanner. As business cards continue to grow in popularity, it’s crucial that your business has a scanner with which to keep track of them. It is the perfect tool for making contact with new clients and it allows you to be more professional when attending or hosting meetings with potential clients. The last thing you want is a disorganized pile of business cards so invest in a machine that will scan each card and save it onto your computer system, where you can store everything for future reference.
The fax machine has been a staple in many offices for decades now – and with good reason. It’s a convenient way to keep all your important papers organized since you can simply file them away onto a digital system. That way, you’ll have an accurate digital copy of every document you send out, which will save you money on having them reprinted but it also means they’re easier to store and manage as well as share with other people if necessary.
Of course, the traditional printer is not going to go away anytime soon. Despite all of the new and innovative machines coming out every year, there will always be a need for basic printing services. That’s why it’s so important to invest in a great machine that can handle business-level printing at a fast speed with exceptional accuracy – this means you’ll save money on paper and toner (the latter often seems like such an unnecessary expense but it is warranted when you consider how much time and money you’ll save with your new machine).
Ever needed to laminate something? It might seem like such an unnecessary expense but what if you’re hosting a presentation and need to laminate some important documents? You can either pay for this service at an office supply store, which is inconvenient and time-consuming, or you can invest in a laminating machine that will allow you to laminate your own materials. It’s more affordable than you might think so don’t waste another minute of your valuable working day!
These machines have been created to help you save time and ultimately, make your business processes quicker so that you can work more efficiently and ultimately, make more profit. It’s not easy running a business but these machines will simplify things for you and allow you the chance to focus on what really matters: making your customers happy with great service and products.